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Privacy Policy for Graded.Pro
Effective as of 23rd March 2025
Introduction
Graded.pro is committed to safeguarding the privacy of its users and ensuring a secure online experience. This Privacy Policy outlines our practices relating to the collection, use, and disclosure of your information through the interactions you have with our platform. Graded.pro utilises the OpenAI API to provide automated marking and grading services, whether by integrating with your school’s Learning Management System (LMS) or by allowing students to upload their work directly via our website or mobile applications. Grades are then returned to the appropriate channel, ensuring a seamless marking process.
Compliance with Privacy and Security Standards
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FERPA (Family Educational Rights and Privacy Act)
Graded.pro adheres to FERPA requirements in handling student educational records. We limit disclosure of personally identifiable information to authorised individuals and use collected data solely for legitimate educational purposes. -
COPPA (Children’s Online Privacy Protection Act)
We comply with COPPA requirements to protect the privacy of children under 13. We only process such data as needed for educational purposes and with the necessary consent. If you believe we have collected information from a child under 13 without proper consent, please contact us immediately. -
GDPR (General Data Protection Regulation)
We comply with the GDPR, ensuring that the collection, processing, and security of personal data from our users meet stringent regulatory standards. Users have rights including access to their personal data, the right to be forgotten, and the right to restrict or object to certain types of processing. -
CASA Tier 2 Validation
Our security and data protection processes are certified under CASA Tier 2 validation by TAC Security, offering an enhanced layer of assurance regarding our data-handling practices.
Information We Collect
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Cookies and Local Storage
We use cookies and local storage to enhance your experience, maintaining session information and user preferences. -
Personal Identification Information
We store names and email addresses of students and teachers in our database. This information is essential for identifying user accounts and enabling educational processes. -
Student Work
Student work is stored on our servers to enable marking and to allow teachers and students to view feedback and grades. While it remains on the system for these educational purposes, teachers can delete student work at any time. Once the teacher chooses to delete it, the work will be removed from our servers.
Use of Information
The information we collect is used in the following ways:
- To provide personalised services and support educational activities.
- To process and return marks to the respective LMS or platform.
- To maintain and improve our services and website functionality.
- To communicate with users about their accounts or any changes to our services.
Sharing of Information
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OpenAI API
We pass certain pieces of information, such as encrypted first names of students and their work (images or text), to OpenAI for processing. No other personal identifiers (e.g., last names, email addresses, or profile pictures) are shared. -
No Selling of Data
We do not sell, rent, or lease our users’ personal data to any third parties.
Data Security
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Data Centre
Our server infrastructure is hosted by Digital Ocean, which employs high standards of data security and reliability. -
Encryption
All data passed to and from OpenAI is secured using state-of-the-art SSL encryption to ensure user information is transmitted safely. -
Data Storage
Personal data is stored securely in our databases and is accessed only for legitimate processing purposes. -
OpenAI Data Use
No student work is stored by OpenAI or used for training purposes. For detailed information about OpenAI’s privacy practices, please visit OpenAI Trust and Safety and OpenAI Enterprise Privacy.
Interaction with Google Classroom
Graded.pro offers optional integration with Google Classroom to streamline the assignment and marking process. When you connect Graded.pro to Google Classroom, we request the minimum necessary permissions to access relevant course information, assignment details, and submission statuses. This data is used solely to facilitate marking and provide marks back to teachers and students. We do not sell or share this information with any third party (beyond the OpenAI API for automated marking, as described in this policy), and we adhere to Google’s User Data Policy and applicable privacy regulations. If you wish to revoke Graded.pro’s access to Google Classroom at any time, you may do so by adjusting your permissions in your Google account settings.
Your Rights
Depending on your jurisdiction, you may have certain rights related to your personal data, including:
- Access: The right to request copies of your personal information.
- Rectification: The right to request corrections to any information you believe is inaccurate.
- Erasure: The right to request deletion of your personal data.
- Restriction of Processing: The right to request limits on how we use your data.
- Data Portability: The right to request your data in a format easily transferable to another entity.
If you wish to exercise any of these rights, please contact us using the methods provided on our website.
Changes to This Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on our site. We encourage you to review this Privacy Policy periodically for any modifications.
Contact Us
If you have any questions or concerns about our Privacy Policy or the processing of your data, please contact us via the information provided on our website.
This Privacy Policy is effective as of 15 April 2024. Changes to this Privacy Policy are effective when they are posted on this page.
